Site Privacy Notice

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Last updated 28th July 2023

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Please read this Privacy Notice carefully and make sure you understand it.  By using this website, you consent to the terms of this Privacy Notice.  If you do not accept and agree with this Privacy Notice, you must stop using this website immediately.

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This website (www.principiaparva.co.uk) is operated by Dr Sian Thomas trading as Principia Parva Tutoring (also "we", "us"). Contact us at privacy@principiaparva.co.uk or by telephone on 01223 926092 if you have any questions or concerns regarding the use of your Personal Data and we will be pleased to assist you.  

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We reserve the right to modify this Privacy Notice at any time. You should check this notice regularly to ensure that you are aware of the most recent version that will apply each time you access this website.  Changes and clarifications will take effect immediately upon their posting on this website. If we make material changes to this notice, we will revise the date at the top of this notice, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/ or disclose it.

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Definitions

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Personal Data – is defined by the General Data Protection Regulation (EU Regulation 2016/679) as “any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier”.

 

Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.

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Data Subject – a natural person whose Personal Data is being Processed.

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Who we are 

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The address of this website is www.principiaparva.co.uk.

  

The scope of this policy 

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This privacy policy applies only to your use of our website.  Our website may contain links to other websites.  We have no control over how your data is collected, stored or used by other websites.  You should check the privacy policies of any such websites before providing personal data to them. 

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Data protection principles

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We are committed to following the following data protection principles:

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• Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.​

• Processing is limited by purpose. Our Processing activities fit the purpose for which Personal Data was gathered.​

• Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.​

• Processing is time limited. We will not store your personal data for longer than needed.​

• We will do our best to ensure the accuracy of data.​

• We will do our best to ensure the integrity and confidentiality of data.

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Your data protection rights

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As a Data Subject, under data protection law, you have the following rights: 

 

• Right to information – you have the right to know whether your Personal Data is being Processed, what data is gathered, from where it is obtained and why and by whom it is Processed. 

• Right to access – you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered. 

• Right to rectification – you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete. 

• Right to erasure – in certain circumstances you can request that your Personal Data be erased from our records.  This does not include any data we are obliged to keep for administrative, legal, or security purposes. 

• Right to restrict Processing – where certain conditions apply, you have the right to restrict the Processing of your Personal Data. 

• Right to object to Processing – in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing. 

• Right to object to automated Processing – you have the right to object to automated Processing, including profiling, and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you. 

• Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or, if it is feasible, as a direct transfer from one processor to another. 

• Right to lodge a complaint – if we refuse your request under the Rights to access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us. 

• Right for the help of a supervisory authority – you have the right to the help of a supervisory authority and the right to other legal remedies such as claiming damages. 

• Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data. 

 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us via our website (www.principiaparva.co.uk), via email (privacy@principiaparva.co.uk) or via telephone (01223 926092) if you wish to make a request. 

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The type of personal information we collect

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Depending upon your use of our site, we receive, collect and store personal and non-personal information which you enter on our website or provide us in any other way, which may include:

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• name;

• username;

• email address;

• login;

• password;

• comments, feedback, reviews, recommendations and personal profiles; and

• any other information you enter in our website (for example, using our contact form or mailing list subscription form), such as home or business addresses and telephone numbers.

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We may also collect:

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• IP address;

• computer and connection information;

• web browser type and version;

• operating system;

• purchase history; and

• a list of URLs starting with a referring site, your activity on our site, and the site you exit to.

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If you leave comments on the site we collect the data shown in the comments form and also your IP address and browser user agent string to help spam detection.  An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

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If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

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Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.  These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

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We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page.  

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Cookies

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A cookie is a small text file placed on your computer or device by a website when you visit certain parts of the site and/or use certain features of the site.

 

Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

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We may use cookies for the following purposes:

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• Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.

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• Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.

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• Analytics cookies – these cookies are used to track the use and performance of our website and services

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• Advertising cookies – these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed on the website by advertising networks with the website operator’s permission. These cookies remember that you have visited a website and this information is shared with other organisations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

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You can find a list of cookies used on Wix websites such as this one here.

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You can remove cookies stored in your computer via your browser settings.  The following links explain how to access cookie settings in various browsers:

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• Cookie settings in Firefox

• Cookie settings in Internet Explorer

• Cookie settings in Google Chrome

• Cookie settings in Safari (OS X)

• Cookie settings in Safari (iOS)

• Cookie settings in Android

 

For more information about cookies, visit allaboutcookies.org.

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We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. To opt out of being tracked by Google Analytics across all websites, visit this link: http://tools.google.com/dlpage/gaoptout.

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How we use your data

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Under the GDPR, we must always have a lawful basis for using Personal Data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:

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• providing and managing your account;

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• providing and managing your access to our site;

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• providing ongoing customer assistance and technical support;

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• personalising and tailoring your experience on our site;

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• personalising and tailoring our products and services for you; 

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• communicating with you, including responding to emails or calls from you;

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• supplying you with information by email that you have opted-in to (you may unsubscribe or opt-out at any time by clicking the unsubscribe link in those emails or by emailing us at privacy@principiaparva.co.uk or by contacting us via the website contact form stating that you wish to be removed from the mailing list);

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• analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;

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• complying with applicable laws and regulations.

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With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email with information, news, and offers on our products. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

 

Third Parties (including affiliate partners and Google Analytics) whose content appears on our site may use third-party Cookies. Please note that we do not control the activities of such third parties, nor the data that they collect and use themselves, and we advise you to check the privacy policies of any such third parties.

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How long we retain your data

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We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

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If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

 

For users who register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

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If you contact us using the website contact form and then start lessons with us, the information that you submit via the contact form will be retained throughout the period that you take lessons with us and for a period of up to one year after you cease to take lessons.

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If you subscribe to our mailing list, we will store your email address while you remain subscribed to the list. You can unsubscribe at any time (see 'How we use your data') above.

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If you contact us using the website contact form but do not start lessons with us, the information that you submit via the contact form will be retained for a period of up to one year after you contact us.

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Where we send your data

 

We may store or transfer some or all of your personal data in countries that are not part of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein). These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. We will do what we reasonably can to ensure that your personal data is treated as safely and securely as it would be within the UK and under the GDPR.

 

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Storage and sharing of Personal Data

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This website is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to sell our products and services to you.  Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.  For more information please refer to the Wix.com Privacy Policy (About Privacy | WIX), and in particular to Section 6 of that policy, 6. Users-of-users' 'Personal Information'.

 

We will not share your personal data with third parties other than Wix.com and its affiliates and subsidiaries for any purposes, subject to two important exceptions.

• In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

• Visitor comments may be checked through an automated spam detection service.

 

How we secure your data

 

We do our best to keep your Personal Data safe.  We use safe protocols for communication and transferring data (such as HTTPS). We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks.

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Regardless of the measures and efforts we take, we cannot and do not guarantee the absolute protection and security of your information.  We encourage you to keep your usernames and passwords secret, to set strong passwords, and to avoid providing us or anyone with any sensitive personal information the disclosure of which you believe might cause you substantial or irreparable harm. 

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Questions (including withdrawal of consent) and contact information

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If you would like to access, correct, amend or delete any personal information we have about you, or if you don't want us to process your data any more, please contact us at:  

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Name:  Dr Sian Thomas

Email: privacy@principiaparva.co.uk

Website: www.principiaparva.co.uk

Telephone: 01223 926092 

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How to complain

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If you have any concerns about the use of your personal information, you can make a complaint to us by email at privacy@principiaparva.co.uk or by telephone at 01223 926092.

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You can also complain to the ICO if you are unhappy with how we have used your data.

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The ICO's address:

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Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

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Helpline number: 0303 123 1113

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ICO website: https://www.ico.org.uk

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